Personal Assistant / Secretary

We are looking for a Personal Assistant for our Director for undertaking a variety of administrative tasks. Please go through the Job Description below and apply at the email mentioned below.

Responsibilities:

·       acting as a first point of contact: dealing with correspondence and phone calls

·       managing diaries and organizing meetings and appointments.

·       booking and arranging travel, transport and accommodation

·       organizing events and conferences

·       reminding the Director of important tasks and deadlines

·       typing, compiling and preparing reports, presentations and correspondence

·       managing databases and filing systems

·       implementing and maintaining procedures/administrative systems

·       liaising with staff, suppliers and clients

·       miscellaneous tasks for the Director, which will vary according to day to day requirements which may also include home & personal life tasks.

Qualifications

No formal academic qualification is required but a degree in a communications, technology or business subject may be advantageous.

Key skills

·       Discretion and trustworthiness:

·       Flexibility and adaptability

·       Good oral and written communication skills

·       Organizational skills and the ability to multitask

·       The ability to be proactive and take the initiative

·       Tact and diplomacy

·       Communication skills

·       Familiarity with social media channels such as Facebook, Twitter, Google + and Pinterest

·       A knowledge of standard software packages and the ability to learn company-specific software if required.